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Accounting and Finance

Increase productivity with paperless approval and payment processing

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Track Financial Documents and Reduce Risk Exposure

Late invoice payments can result in paying penalty fees, driving up monthly operational costs. It is easy to lose track of AP actionable items because your accounts payable department can easily be overloaded with invoices that need to be processed, coming in from multiple sources at the same time.

Our solution helps manage this process by automating the process from the start to the finish, allowing your team to be more focused whilst minimizing risks.

MANAGE PROCESSING RISKS

Leaving document processing risks unchecked can be detrimental to you, use our solution and manage this effectively.

Reduce Data Entry

  • Eliminate manual data entry processes using data extraction technology (OCR & ICR) and allow your accounts payable team to focus on high value activities.
  • Use machine learning to capture, identify, classify document data and group them accordingly.
  • Map document data to your ERP solution.
  • Enable content discovery with automatic lookups for vendor or invoice numbers.
  • Validate invoice information and prevent fraud.

Convenient Access & Content Sharing

  • Access documents stored in secure cloud virtual environment directly from accounting applications.
  • Simultaneously upload invoices from multiple sources including network directories, fax servers, scanners, mobile and more.

Fast track Accounts Payable Processes

  • Automatically assign invoices for review and approval.
  • Track and Audit AP activity throughout the process and maximize productivity.
  • Enhance process efficiency, transparency and compliance.

Demonstrate regulatory compliance

  • Limit access by user, role, system, folder, document and/or data field.
  • Maintain transparent reporting of all actions taken including document access, prints and emails.
  • Grant document read/write access to contractors and others on a need-to-know basis.

Case studies

access bank case study

ACCESS BANK PLCDOCUMENT MANAGEMENT

Managing bulk documents in our archiving facility Read Case Study
radix pension case study

RADIX PENSIONDOCUMENT MANAGEMENT

Digital document management for higher processing speed Read Case Study
fina trust microfinance bank case study

Fina trust mfbPROCESS AUTOMATION

Process Automation for faster approvals Read Case Study

WHAT OUR CLIENTS ARE SAYING

In the close-to-two years they have worked with us, they have exhibited professionalism and good business ethics, while delivering quality work in adherence to timelines.

Caroline Oghuma: Executive Head - Corporate Affairs, MultiChoice

Secured Records was very professional and treated all our requests on time, including those beyond our project scope.

Idowu Adekoya: Strategic Project Manager, Union Bank