Experience a Convenient Record Management System like no Other.

The minimum time period is 6 months. Although our customers tend to make our physical archiving facility a long-term home for their documents.

Each box has the following dimensions 380 x 310 x 270 (cm)

Each carton box can store up to 2000 documents, although, this may vary depending on how clients choose to package their files.

We usually have customers bring in 1000 +/- boxes to archive and manage in our record management facility, but the bare minimum we accept per new customer is 100 boxes.

We give discounts and special perks to customers who have higher storage levels (5000 +/-), contact us and learn how to take advantage of our special discount and perk programs.

We provide carton box rental rates based on the volume of boxes each client has with us. The more boxes clients store, the lower the rates. Contact us for more information.

We provide digital archiving as a separate service and this can be paired together with our physical record management service. Learn more about our digital archiving service here.

Internally, our Record Management facility is well equipped with CCTV surveillance cameras, fireproof board, and biometrics access doors, and is well-guarded around the clock. There are also security procedures in place to prevent authorized individuals from accessing the facility.

Externally, it is also strategically located close to a police station which is about a 5 minutes walk or about a minute drive. This serves as a natural deterrent for potential bad actors.

Also by design, there are multiple layers of security factors that should be considered. Geographically speaking, only our clients and members of our staff are aware of its exact location. Additionally, our record management (warehouse) is strategically located among other unrelated warehouses in a maze-like fashion which makes it hard to locate, to begin with.

For those in the know of the actual location, from the point of entry of the external gate to where main storage area where documents are archived, only authorized personnel can have access to the archive hall where racks of documents are systematically arranged. This is controlled and monitored with clearance access logs, biometric access doors, and CCTV cameras.

Finally, carton boxes and the racks that hold them are cryptically labeled which make specific document location impossible to locate for outsiders. Beyond this, security watching over the record management facility has proved to be more than capable in terms of performing due diligence and protecting the confidentiality of our current clients.

Considering the environment that we are in, which is plagued with fraudulent professionals and bad actors looking for opportunities to defraud or harm others financially in any way possible, this is a well-appreciated question. Archived documents may have sensitive information and if leaked can lead to financial losses, lawsuits, or other forms of damage to our clients.

For these reasons, we have taken strategic steps to protect our clients, invested in security measures to block bad actors from gaining access to our archiving facility, and embedded precautionary procedures into our day-to-day work culture.

With over 5 years in this line of business, we have gained and maintained the trust of customers who are recognized as top name brands in the country including banks, oil & gas, digital entertainment, insurance, and pension companies. We believe we will also earn your trust when it comes to protecting your documents and by extension, your business.

For physical document retrievals, during business hours, we provide 24/7 delivery services for document/file requests.

If only digital copies are required, at no cost to you, we provide quick scan and send services so you can have your documents delivered via email or other agreed virtual option within 60 minutes.

Depending on the volume of documents being retrieved, both options are available so if you are working against a deadline, you can have the digital copy ahead of the arrival of the physical copy.

For security reasons, we cannot disclose this publicly. Contact us if you are considering archiving your physical documents with us. Once all the details of our relationship are established, we can provide you with a tour of our facility.

We are specifically equipped to provide quality results within a fraction of the time you would normally use to perform document management tasks. Our document management professionals who have the necessary expertise to manage the activities and risks involved, provide our clients a hassle-free experience with a convenient service delivery process that works.

This allows you to focus your resources, including your manpower, your real estate, your time, and your money on more income-generating activities.

We are not trying to brag when we say we are the best at what we do. It's also not an opinion, it's a fact.